Last updated 21st May 2018


Mitingu Limited understands that privacy is important whether you are a customer or one of our customer’s clients and that it is essential to know how personal data is used. We respect and value the privacy of everyone who accesses our services via our web-based and mobile applications (Our Applications). We will only collect and use personal data through our Applications and this is limited to the purpose of providing the service for which our Customers have engaged Mitingu.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is deemed to occur upon your first use of our Applications. If you do not accept and agree with this Privacy Policy, you must stop using our Applications immediately.


1.             Definitions and Interpretation

In this Policy the following terms shall have the following meanings: 


means an account required to access and/or use certain areas and features of Our Applications;


means a small text file placed on an individual’s computer or device by our Applications when they visit certain parts of our Applications and/or when they use certain features of our Applications; and

“Cookie Law”

means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;


2.             Information About Us

Our Applications are owned and operated by Mitingu Limited, a limited company registered in England under company number 8876369.

Registered and main trading address: Mitingu Limited, Station Approach, Victoria, Roche, St Austell, PL26 8LG UK.

VAT number: GB182 5025 22.

Data Protection Officer: Andy Jordan.

Email address:

Telephone number: +44 (0)1608 495288.

Postal Address: Mitingu Limited, Station Approach, Victoria, Roche, St Austell, PL26 8LG UK.


3.             What Does This Policy Cover?

This Privacy Policy applies only to Customer and End-User use of our Applications. Our Applications may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.


4.             What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about the data subject that enables them to be identified. Personal data covers obvious information such as name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.


5.             What Are The Individual’s Rights?

Under the GDPR, data subjects have the following rights, which we will always work to uphold:

a)             The right to be informed about our collection and use of personal data. This Privacy Policy should give all the necessary information, but we can also be contacted to find out more or to ask any questions using the details in Part 15.

b)             The right to access the personal data we hold about the individual. Part 13 will explain how to do this.

c)              The right to have an individual’s personal data rectified if any of personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 15 to find out more.

d)             The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of personal data that we have. Please contact us using the details in Part 15 to find out more.

e)             The right to restrict (i.e. prevent) the processing of personal data.

f)               The right to object to us using personal data for a particular purpose or purposes.

g)             The right to data portability. This means that, if a Customer or End-User has provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, they can ask us for a copy of that personal data to re-use with another service or business in many cases.

h)             Rights relating to automated decision-making and profiling. We do not use your personal data in this way.

For more information about our use of personal data or exercising the individual’s rights as outlined above, please contact us using the details provided in Part 15.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.


6.             What Data Do We Collect?

Depending upon the use of Our Applications, we may collect some or all of the following personal, non-personal and sensitive data on behalf of our customers:

·       Name;

·       Date of birth;

·       Gender;

·       Address;

·       Email address;

·       Telephone number;

·       Business name;

·       Job title;

·       Profession;

·       Payment information;

·       Information about your preferences and interests;

·       IP address;

·       Web browser type and version;

·       Operating system;


7.             How Do We Use Your Personal Data?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our  legitimate business interests to use it. Your personal data will be used for the following purposes:

·       Providing and managing your Account;

·       Providing and managing your access to Our Applications;


8.             How Long Will You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):

·      We will retain your information for as long as your account is active or as needed to provide you services. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements;


9.             How and Where Do You Store or Transfer My Personal Data?

We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.


10.          Do You Share My Personal Data?

 We may sometimes contract with the following third parties to supply certain products and services. These may include payment processing, delivery, and marketing. In some cases, those third parties may require access to some or all of your personal data that we hold.

·       Regie Software - UK based software provider, check-in and networking functionality.

If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.


11.          How Can I Control My Personal Data?

11.1        In addition to your rights under the GDPR, set out in Part 5, when you submit personal data via Our Applications, you may be given options to restrict our use of your personal data. In particular, we aim to give you strong controls on our use of your data for direct marketing purposes (including the ability to opt-out of receiving emails from which you may do by unsubscribing using the links provided in our emails at the point of providing your details and by managing your Account).


12.          How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 15.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 30 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.


13.          How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

Email address:

Telephone number: +44 (0)1608 495288.

Postal Address: Mitingu Limited, Station Approach, Victoria, Roche, St Austell, PL26 8LG UK.


14.          Changes to this Privacy Policy

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be immediately posted on Our Applications and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Applications following the alterations. We recommend that you check this page regularly to keep up-to-date.